Friday, December 28, 2012

How To Plan and Organize the Work of a Team

A team's work can only be as good as the weakest link in the chain. That's why in any activity, good planning and adequate participation by each member is needed to make sure that you succeed. In an imperfect world, nothing is bound to be perfect, but with good planning and teamwork, a group can achieve great feats.
Here are a few tips in planning and organizing your team's activities.
  • Select a good leader. A leader doesn't have to know everything and do everything. The most important characteristic of a leader is knowing the strengths and weaknesses of each member of a team, and using the strengths to the advantage of the group.

  • List tasks and milestones. Before starting an activity, be sure you plan the details. This includes each small task, and bigger milestones. List these down, and make sure each person has a list of the tasks that the group has to do. The leader should be able to have a good big-picture perspective, so he knows if he needs to assign certain specific tasks to any particular person.

  • Assign specific tasks. Once the tasks have been identified, the leader should be able to delegate these according to the abilities and skills of each member. The tasks may not necessarily be distributed equally, but rather equitably, with each person doing what he can best do.

  • Keep communicating. Another big responsibility of the leader is knowing what is happening and where, at any given time. He should be able to talk to everyone, or at least point persons from each sub-group, if the group is a big one. Each member should also communicate to others, especially when in need of assistance in one particular task.